Certified True Copy

A Certified True Copy is an officially certified duplicate of an original property-related document. It serves as legally valid proof of the original document's contents without needing to present the original itself. This is crucial for various legal, financial, and administrative purposes related to property ownership and transactions, especially when the original document is lost, damaged, or needs to be kept secure. In the context of Delhi, obtaining a certified true copy of a property document typically involves the following:

Types of Property Documents for Which You Might Need a Certified True Copy:

• Sale Deed: Proof of transfer of ownership.

• Gift Deed: Documenting the transfer of property as a gift.

• Conveyance Deed: Used when transferring property after leasehold to freehold conversion.

• Agreement to Sell: Outlines the terms and conditions of a future sale.

• Partition Deed: Divides a joint property among co-owners.

• Will: Specifies the transfer of property after the owner's demise.

• Lease Deed: Documents the terms of a property lease.

• Mortgage Deed: Used when property is used as security for a loan.

• Other Registered Documents: Any other document related to property that has been officially registered.

How to Obtain Property Documents in Delhi:

The primary authority for issuing certified true copies of registered property documents in Delhi is the Office of the Sub-Registrar where the original document was registered. The process generally involves these steps:

• Identify the Sub-Registrar Office: You need to know the specific Sub-Registrar's Office (SRO) where the property document was initially registered. If you are unsure, you might need to do a search at the Department of Revenue's website or visit the relevant office. For documents registered before 2001, applications were typically made at Sub-Registrar-I, Kashmere Gate. For documents registered after 2001, registration is locality-wise. You can search for the relevant SRO on the Delhi government's online portal for registration (DORIS).

• Prepare an Application: You need to submit a written application to the concerned Sub-Registrar. This application should include details such as:

  1. Name of the applicant.

  2. Contact details.

  3. Details of the property (address, etc.).

  4. Type of document for which the certified copy is required (e.g., Sale Deed).

  5. Date of registration of the document (if known).

  6. Registration number, book number, volume number, and page numbers of the document (if known). Providing these details will expedite the process.

• Affix Court Fee Stamp and e-Stamp Paper: You will typically need to affix a court fee stamp on the application and attach an e-stamp paper of a specified value in the name of an applicant.

• Submit the Application: Submit the completed application along with the required fee (registration fee plus pasting charges, if applicable) at the designated counter in the Sub-Registrar's Office during working hours. You might need to make the payment via debit/credit card at the office.

• Collect the Receipt: After submitting the application and paying the fees, you will receive a receipt as proof of your application. Keep this receipt safe.

• Wait for Notification: You will likely receive an SMS on the mobile number provided in the application once the certified true copy is ready. The processing time can vary, and it's advisable to inquire about the expected timeframe at the time of submission. Online appointments for certified copies can also be booked through the Delhi Online Registration Information System (DORIS) portal.

• Collect the Certified True Copy: Once you receive the notification, visit the Sub-Registrar's Office on the specified date and time, present your receipt, and collect the certified true copy of your property document.

Important Considerations:

• Details of Registration: Providing accurate details like the registration number and date will significantly speed up the process of retrieving the document. If you don't have these details, you might need to engage professional services to search and trace the document, which can be more time-consuming.

• Book Number: Documents registered under Book 1 of the Indian Registration Act, 1908 (like Sale Deeds, Gift Deeds, etc.), can generally be obtained by any person. However, certified copies of documents registered under Book 3 (like Adoption, Will etc.), and Book 4 (like Power of Attorney, Indemnity Bond etc.), can usually only be obtained by the parties to the document.

• Online Search: The Department of Revenue, Delhi, provides online facilities to search for registration records. You can try using the DORIS portal (https://doris.delhigovt.nic.in/) to search for your document details if you don't have them readily available.

• Legal Assistance: If you face difficulties in obtaining a certified true copy, especially if the document is old or details are missing, it might be helpful to seek assistance from a lawyer specializing in property matters.

• Online Certified Copies: Some states in India have digitized land records and offer the option to download certified copies online. You should check if the Delhi Revenue Department offers such a service through its online portals. The information available suggests online search of records and potentially online appointments, but the final certified copy might still require an offline visit for collection.

By following these steps, you can obtain a certified true copy of your property documents from the relevant Sub-Registrar's Office in Delhi. Remember to keep the original property documents safe as the certified copy serves as a legally valid substitute but doesn't replace the original.

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